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Present: John Earl, Tom Rose, Anna McCreadie, Henry Clouting, Dan Walker, Jonathon Davies and Dan Jane.
Apologies: Rebecca North, Catherine Aiken, Amelia Russell and Jon Glass.
Matters Arising
The LBCs would encourage the novice men to come to the dinner. Not very many of them had signed up which was concerning AM greatly.
The committee were meeting at the boathouse at 4pm on 30th November to clean the boathouse and people would decorate the boathouse on 1st December from 3.15.
The club photos would be at 8 am on 30th November in Nevile's Court. The women would have to first as they were racing at 9.30am.
The novice men were entering an VIII in the UEA challenge which was to be held on 5th December.
JD, AM and DW discussed going to France again to buy alcohol for the dinner and bop as well as the other social events in Lent term.
Present: Tom Rose, John Earl, Jonathon Davies, Anna McCreadie, Dan Jane and Rebecca North.
Apologies: Dan Walker, Jon Glass and Catherine Aiken.
Matters Arising:
.....were working and would be used at the training day in Peterborough on 24th November. They had cost £70 a pair but worked very well.
The committee were to meet at the boat house at 4pm on Friday 30th November to move heavy machines and ergs so that the boat house could be cleaned for the dinner. AM would find people to decorate the BH for the dinner - the WLBCs had volunteered.
Very few novices had signed up for the dinner. The LBCs said that there were more novices coming. DJ expressed a desire to sit with the women's novices. AM said he would have to sit with the committee..
the launch was going to cost around £1,500 and it was hoped that Mercer would pay for it. JE was going to speak to Catherine Hackworth about the possibility of doing this.
RN thought that the time of the meeting should be changed to avoid clashes with her supervisions and JG's May Ball meeting.
Present: John Earl, Tom Rose, Anna McCreadie, Dan Jane, Henry Clouting, Jonathon Davies, Guy Taylor, Sarah Taylor, Martin Peck, Neil Talbot, Dan Walker, Jon Glass, Amelia Russell, Catherine Aiken, Rebecca North, Matthew Byrne.
Apologies: There were no apologies.
The minutes for the last meeting on 29th October 2001 were accepted as a true record.
Matters Arising:
Officer's Reports:
JE had one page which covered what he had done that term, he was going to start from the bottom and work his way up.
The major purchase for the term had been a new light IV. This had been used in the University Fours and the Head of the River Fours that term. JE anticipated that the four would not be used greatly until May Term. 'Charybdis', another four, was now being used largely as a women's boat. The next major purchase would be a leg extension machine. TR and JE were going to collect this before the term ended. The club was to purchase a launch for use on Tideway and at Peterborough, this was to cost around £1,000.
Following the flooding of the Boathouse in October 2001 JE had investigated and upgraded the club's insurance policy for the top boats which the club used for away races (BP1, BP2, Denys Lawrence and the new four). The trailer had also been insured against damage.
The boathouse insurance was managed by the Junior Bursar and under the policy he controlled boats in the boathouse were not fully insured. 'Peter Brandt', which had been damaged in the flooding was being repaired and was insured however it was JE's intention to insure all boats even if only for a part of their value so that the club would not lose a great deal of money in the event of damage being incurred.
JE thought that the men had not been unsuccessful that term. At the start of the term JE had called a meeting with some former captains of the club, Peter Brandt (President of the Club) and Adrian Cassidy (CULRC) and the changes he had instituted were as a result of this meeting. The first of these was that Iain Law had been made Head Coach and would take an active part in crew selection. Another change had been to divide the men's club into 'performance' and 'recreational' squads. JE said that this had been successful so far. Novices were to stay reasonably separate from the senior rowers. At the end of their first term the novices were to choose whether to go into the recreational or performance squad. In Lent 2002 the recreational squad was to incorporate novices from Michelmas 2001. There was also to be a novice recreational and performance squad.
The men's boat club had invited many people to coach. These had included Richard Dewire, Mark Crawford, Andy Hodgkinson, Doug Bradshaw and Dan Darley.
The men's club had performed well in the University Fours races. The light four had got to the final; the 1st four lost to the eventual winners of their category as did the 3rd four and the 2nd four had got to the semi finals. In the Head of the River Fours the men had come 6th of the Cambridge college crews but had to change the crew at the last minute due to illness.
JE anticipated that he would enter a IV and two VIIIs in the Fairbairns races. He expected the men to come in the top four results.
Like JE, TR had brought in many changes to the women's club that term. Lance B***** from CCRC had been coaching the squad. Guest coaches had been invited to come at the weekend. These had included Val Nierlich and Hannah Cornfield. TR had been trying to have squad rather than individual boat outings. The availability of coxes had been a problem earlier in the term however he had managed to persuade more people to cox so this problem had been overcome.
'Charybdis' was being used by the women but TR was not happy with it's rigging and was going to speak to Iain about this.
TR was fairly certain at this point that he was going to enter an VIII in the Fairbairns race. The women had done well in the Small Boats Head at the beginning of term in double sculls. The women had also gone to Bedford and raced however their performance had been difficult to judge as there had been very few Cambridge colleges rowing there, Newnham had done slightly better than 1st and 3rd though. In the University Fours the 1st women had beaten Magdalene in the first round by 4 lengths but had lost in the second round to Peterhouse, the eventual winners. A IV had raced at the Head of the River Fours and had improved their margin behind Peterhouse whilst gaining a better time than Osiris 4.
(At this point there was a loud clattering noise from the direction of MB which TR chose to ignore).
JE then remembered that he had forgotten some matters in his report. These were as follows:
The LBCs had 42 novice rowers and 5 coxes. They had picked four crews and said that 2 of the coxes were very good. Many people had coached the novices both on the river and on ergs and weights in the boat house. The men's novices had won the novice category at the Autumn Head, although they had been the only novices entered. In a pre-Queens' Ergo competition at Catz boat house the 1st and 3rd novices had 'trashed' (DJ) Catz and the men were hopeful of a good performance at the QCBC Ergo competition.
The novices had entered 3 boats in Emma Sprints. The 'A' crew went out to a senior women's VIII. HC thought that this may have been due to the fact that the crew in question had never practised starts and Emma Sprints is only 400m long. The 'B' crew had beated Trinity Hall and the lost to a CCAT IV which, for reasons unknown to JPD, had been taking Emma Sprints seriously. The 'C' crew had turned into a tub pair of which JPD had commented, 'they nearly won but then they lost'.
Unfortuantely for the men's and women's novices Peter Brandt had been damaged in the floods.
There were two novice women's VIIIs and 2 pairs. There were two good coxes. Most people in the club had coached the women's novices at some point, even AM. The novices were doing Queens' Ergs on Wednesday 14th November. At that point all the women's 500m times were under 2 minutes. Novice T-shirts had arrived and would be distributed. The 1st VIII were to get crew T-shirts and RN thought they would do really well although it wasn't clear whether this was because of the T-shirts or the high quality coaching which the novices had received.
The WLBCs had not been too upset by the demise of 'Peter Brandt' as they had not intended to use it much.
AM had done lots of race entry forms (Small Boats Head, Bedford SBH, Autumn Head, Winter Head, University Fours, Queens' Ergs, Clare Novices and HoR Fours) and all had been in on time except the SBH which had been slightly late although AM didn't think this had been entirely her fault.
AM had helped JE with the collection of rent money from the various users of racks in the Boat House and had organised the Fairbairn's Dinner as well as handling other general correspondence. TR and JG both objected to the fact that the vegetarian option at the Faribairns dinner was French. AM noted their disapproval.
Along with the rest of the club, AM had been very concerned by the damage to 'Peter Brandt'.
DW had been to France with JPD and AM to buy alcohol for the various socials that term. DW had also organised various social events including formal halls, the Bonfire party and the fresher's squash.
DW had set up the Kit and Social Secretary's account with AM and had made £120 from Bonfire Night.
DW had also ordered lots of kit for the club's members and had decided that in the future he would use 'Spartan' more in the future as they could promise to deliver within the week.
JG had bought lots of food for the lard cupboard including healthier options for members of the club who were trying not to eat chocolate. AR thought that he should have bought more toffee crisps. JG also planned to get tea, coffee etc so that people could have hot drinks at the boathouse.
JG was open to any suggestions that club members put to him about what stock to get in.
Use of the website had expanded with 3-4,000 pages a day being downloaded both inside and outside college. The popularity of the website had risen since the demise of Peter Brandt.
Email groups run by MP had been widely used, particularly by the committee. MP was keen for the novices to use the website as a way of learning more about rowing and the club in general and getting involved.
MP said that he appreciated feedback about the website from members of the club. Everyone agreed that the website was very good and very well run.
Concern was voiced about what would happen to the post of webmaster when MP left college.
The meeting closed.
Present: John Earl, Tom Rose, Anna McCreadie, Catherine Aitken, Jonathon Davies, Dan Walker and Amelia Russell.
Apologies: Jon Glass, Henry Clouting and Dan Jane
Matters Arising:
The men's and women's lower boats captains had been organising tubbing sessions for the novices. Sculling for novices wasn't being organised because Henry Clouting couldn't get in touch with his contact at Cantabs.
AR had lost her ARA card. JWE said that she just needed to fax them a letter. No-one knew where there was a fax machine which could be used. It was suggested that tutor's may let people use theirs.
As Dr Kingsbury was away, Ruth Adams was taking over as the club's senior treasurer. TR and AM were to meet with her on 9th October to discuss the secretary's account.
DW had organised the BBQ held on 5th October 2001 which had been very successful . Novices had been admitted free of charge and 15 pounds profit had been made. DW was in the process of organising a club formal hall with Homerton. He had also booked the WPR for the post Fairbains Dinner bop.
The arrangements for the Fairbairn's dinner were discussed.
Uni Fours were to be on 29th October. DW wanted to have a cocktail party afterwards. There was to be mulled wine.
The new 4+ was to arrive on 13th October. The 4+s going to Bedford that weekend would be going on Rob Roy's trailer.
There was no other business
Present: JE , TR, AM, DW, CA, JPD, HC, RN, DJ
Apologies: AR (had an exam) and JG
The minutes for the last meeting were accepted as a correct record after the following corrections had been brought to light:
DW. JPD and AM had been to Calais that day to buy refreshments for the Boat Club’s social activities and it was concluded that beer in France was very cheap, app. 30p a can in some cases.
An updated copy of the list would be sent to a Alex Hucknall by JWE but AM would be responsible for he list from then on.
The possibility of buying a pair was discussed. TR would carry on negotiations for this, the estimated cost was around 1,500-2,000 pounds.
The next committee hour would be on 1st October 2001.
Present: John Earl (JE), Tom Rose (TR), Anna McCreadie (AM), Dan Walker (DW), Henry Clouting (HC), Dan Jane (DJ), Amelia Russell (AR) and Catherine Aiken (CA)
Apologies: Rebecca North and Jon Glass
JE had looked into the possibility of creating a long term executive steering committee to deal with spending and other long term matters affecting the general direction of the club. Simon Case had originally suggested this. The committee would be made up of past captains, the boatman, the present captains, the senior treasurer and any interested bufties. This committee would take some power away from the main boatclub committee.
DJ said that this problem could be overcome by making the exec. committee purely advisory. JE said that this was a possibility. DW asked why we needed an extra committee to plan long term issues. JE gave the example of Downing B.C. who had an Exec. Committtee to plan the building of the new boat house. TR still wasn’t convinced about the idea. DJ was very vocal about this and thought that there should be lots of liason between the committee and the exec. committee, DW questioned how this would work. JE made the point that there was a great potential to mis-spend money if the students were the only ones in charge but DJ said that FaT was a student society and therefore the students should be in charge. JE said that all these problems could be overcome with good organisation.
TR felt that there should be a greater female presence on the exec. committee as JE had only mentioned one woman (Emma Wilton). TR suggested that Clare Gardner would be a good person to ask.
DJ asked who would decide the composition of the committee, he was concerned that too much change would prevent the exec. committee from being useful as a long term body. JE said we could prevent this by only changing one person at a time as they do on the C.U.L.R.C. committee. DW said there should be a fixed number of people to ensure it was a coherent body.
JE felt that there should be three committee meetings per term one of which should be open. JE was going to have a surgery hour at 9 a.m. on Mondays so that the committee could come and tell him what they were doing. A.M would draw up minutes for these meetings and distribute them to the whole committee. There would be a meeting at the start of every term to discuss events, races etc.
JE suggested that the Michelmas training camp should be off the Cam possibly in Marlow as C.U.B.C. had been there. The camp would run from the 23rd to the 29th of September 2001. This meant that the committee would not be in Cambridge for the week preceding the start of term. It was felt that this could be a problem. JE had spoken to lain Law who had said that he would sort out boats etc. in preparation for the novices. HC said that we could book rooms for the BC squash via people who were in Cambridge over the summer. DW asked if the training camp would be for lower boats. JE said no. TR said that going away for the training camp could be a problem as there would be a lot of triallists who would not be able to make it. CA asked whether getting coaches would be a problem at that stage in the year. JE said it wouldn’t. TR thought it might clash with officials day but JE had asked Simon Blackburn about this and he had told him that it would be later.
DJ had spoken to Antony Leyton-Thomas about the freshers handbook. He felt it was going to be a problem finging positive things to say about the Mays. JD said that he should focus mainly on the performance of the 4th mens VIII. JE suggested a photograph of the 4th VII with the caption ‘The May VIII’. The committee were unsure whether or not this was a joke.
JE said that the open meeting would take the form of an open surgery hour as DW had asked what the nature of the public meetings would be.
JE then said that he thought we should have BC cocktails. Simon Knight couldn’t organise them because he was doing Dev. Squad. JE suggested Friday evening but this was a problem for the 1st women as they were going to Henley the next day. Thursday was then suggested and Jesus Green was suggested as a location. DW and JE had a big discussion about how long in advance you needed to book rooms for events in college. DJ said that if we had the cocktails on Jesus Green then cricket should not be played as it scared him. TR said that this would not be the case if it was played with a plastic ball. JE said we should have football. Talked about going to LCBC cocktails but it wasn’t known whether Lucy Cavendish had a BC. TR said that they did and described their blades and Lents performance. It was felt that they were not very good.
DW wanted to set up a separate account for the use of the KSS or have access to the JT’s account. The possibility of using the secretary’s account was discussed but TR said that this couldn’t be done as the secretary could only write ten cheques a month as the account was run as a charity account. (Simon Case came in and wrote a cheque to TR). DJ suggested that kit money could be used to pay for social events. DW said his other main option was to get members of FaT to give cash which they would then get back at the end of the year when the KSS had made a profit. The option of getting a float from the JT’s account was also discussed as JG had said that he was going to make a profit this year. DW was going to go to Barclays and sort out an account after he had spken to JG and Simon Knight.
The committee needed to sign a sheet for the library photocopier.
AM was going to write up a list of addresses and telephone numbers so that the committeee would be able to contact one another. TR didn’t know where he was living next year.
JE was going to buy a TV and VCR for the BC and a new megaphone as the BC’s had broken. This was going to cost around £250. These were to be immediate purchases.
JE said he was not going to buy a new leg press as the one FaT already had was fine. TR said he didn’t like it and that it wasn’t very good. JE said that if people didn’t like the leg press then they could go to Fenners and use the one there.
The sliding doors and tiling in the boathouse were being repaired.
TR2, TR4 and Margot were all getting new gates fitted. The top boats were going to get new shoes. AR said that the pair needed new shoes and that the shoes in Denys were horrible. There then followed a discussion involving mainly JD, DJ and TR about feet and the size of them which ended with TR suggesting that everyone whould buy their own footplate and JE saying that lain would get us all bigger shoes.
The BC was going to but new sleeves for the macons as the old ones were scratched. Two pairs of macons were also going to be purchased for the skulls. JE suggested giving cleavers to the macons. The committee felt that the macons would appreciate this.
lain Law had also said that a new coxed IV would be a useful addition as it would be able to be adjusted and used as a quad for novices, lain had also said that a new VIII would be useful to replace Mary Tudor and TR5. DW suggested selling Mary Tudor but it twisted in the middle and TR5 had wood worm. TR had described fumigating TR5, it was felt that this was an unpleasant process.
AM was going to get the boards in the boathouse updated, she was going to speak to lain about this as neither JE nor TR had the phone number of the person who did the painting. AM was not artistic enough to do this herself.
JE rang ST to ask her why she had never brought any wine to the committee meetings. ST told JE that he had got a distinction. The committee were pleased about this but concerned about the whereabouts of the wine.
DJ had to leave at this point as did CA who was going to do a project on cleavage.